ALL DULLES AREA MUSLIM SOCIETY (ADAMS)
ARTICLE I: PRINCIPAL OFFICE AND REGISTERED AGENT
Section 1.01 Name and Principal Offices
The name of the corporation shall be All Dulles Area Muslim Society (hereinafter
referred to as "ADAMS"), a non-profit corporation incorporated under the laws of
the Commonwealth of Virginia, and its principal offices shall be in the Commonwealth
of Virginia.
Section 1.02 Other Offices
ADAMS may have such other office or offices, at such suitable place or places within
the Commonwealth of Virginia as may be designated from time to time by the Board
of Trustees of ADAMS.
Section 1.03 Registered Agent
ADAMS shall have and continuously maintain a registered office in the Commonwealth
of Virginia (which may be identical with the principal offices) and the Board of
Trustees of ADAMS shall appoint and continuously maintain in service a registered
agent in the Commonwealth of Virginia, who shall be an individual resident of the
Commonwealth of Virginia or a corporation registered in Virginia, whether for profit
or not for profit.
ARTICLE II: PURPOSES
The purposes for which ADAMS is formed are to arrange and hold congregational prayers;
undertake and engage in religious, charitable, educational and cultural activities;
promote friendly relations between Muslims and non-Muslims and to foster a Muslim
community based on Islamic principles of brotherhood, equality, mutual help and
Islamic teachings of peace, love and justice. ADAMS shall be empowered to cooperate
with other Islamic organizations in achieving these goals and engage in such other
activities as may be desirable or required to fulfill the purposes and objectives
of ADAMS.
The foregoing enumeration of the purposes of ADAMS is made in furtherance, and not
in limitation, of the powers conferred upon ADAMS by law and is not intended, by
the mention of any particular purpose, in any manner to limit or restrict any of
the powers of ADAMS, other than as provided below. ADAMS is formed upon the articles,
conditions and provisions relative to non-stock corporations which are contained
in the general laws of the Commonwealth of Virginia. ADAMS is organized and shall
be operated exclusively for religious, educational and charitable purposes within
the meaning of sections 170(c)(2)(B), 501(c)(3), 2055(A)(2), 2106 or 2522(a)(2)
of the Internal Revenue Code. No part of the net earnings or assets of ADAMS shall
inure to the benefit of, or be distributable to the members, Trustees, Officers,
other private individuals, or organizations organized and operating for profit (except
that ADAMS shall be authorized and empowered to pay reasonable compensation for
or make payments and distributions in furtherance of the purposes as hereinabove
stated).
No substantial part of the activities of ADAMS shall be the carrying on of propaganda
or otherwise attempting to influence legislation, and ADAMS shall be empowered to
make the election authorized under Section 501(h) of the Internal Revenue Code.
ADAMS shall not participate in or intervene in (including the publishing or distribution
of statements) any political campaign on behalf of or in opposition to any candidate
for public office. Notwithstanding any other provisions herein, ADAMS shall not
carry on any activities not permitted to be carried on:
(a) By an organization exempt from federal income tax under Section 501(a) of the
Internal Revenue Code as an organization described in Section 501(c) of Such Code,
and/or
(b) By an organization, contributions to which are deductible under Sections 170(c)(2),2055(A)(2),2106
or 2522(a)(2) of the Internal Revenue Code.
ARTICLE III: GENERAL ASSEMBLY
Section 3.01 Membership
The membership of ADAMS shall consist of "Regular Members", "Life Members", "Associate
Members" and "Honorary Members". The General Assembly shall consist of "Regular
Members" and "Life Members" only, who shall be eligible to vote for and hold any
office(s) of ADAMS.
Section 3.02 Regular Members
A Regular Member shall be a Muslim of at least eighteen (18) years of age, who files
an application with the required dues, as may from time to time be set by the Board
of Trustees, and agrees to abide by the Articles of Incorporation and Bylaws of
ADAMS. All applications are subject to the approval of the Board of Trustees. Each
member shall be entitled to one vote in all matters coming before General Assembly
meetings.
Section 3.03 Life Members
A Life Member shall be a Muslim having qualifications under Section 3.02 above,
who files an application with the required life-time dues, as may from time to time
be set by the Board of Trustees, subject to the approval of application by the Board
of Trustees. Regular and Life Members shall be hereinafter referred to as Members.
Regular Members and Life Members shall have the right to vote in ADAMS elections
and shall elect Trustees and Officers of ADAMS. Associate Members and Honorary Members
may attend all meetings of the General Assembly, the Board and the Executive Committee
as observers.
Section 3.04 Associate Members
An Associate Member shall be a non-Muslim interested in learning about Islam and
Islamic activities in America. An Associate Member shall neither be eligible to
vote in the election nor hold any office of ADAMS. Only the Board of Trustees can
confer Associate membership.
Section 3.05 Honorary Members
Any person who is deemed to have rendered distinguished service to the Muslim community
in general and service to ADAMS in particular. Honorary Membership shall be an honor
bestowed by the General Assembly of members at the recommendation of the Board of
Trustees and shall not be by application.
Section 3.06 Membership dues and Fees
The membership dues of ADAMS may be revised by the Board from time to time. Dues
for family membership shall be less than double those for a single membership. A
family membership shall be defined here as husband and wife. An individual member
shall have one vote; family members shall have a maximum of two votes. Children
above the age of eighteen and living with the family can become individual voting
members by paying dues at half the rate set for individual members. The Board may
also authorize the remaining adults living with the family to become regular voting
members by paying dues at a rate substantially lower than those for single members.
The annual dues shall become payable on the first day of each calendar year. At
the time of first application, dues shall be reduced by fifty percent for membership
applications submitted during the months of November and December. A payment for
the appropriate amount must accompany the application. Honorary members shall not
be required to pay any dues. Additional charges and fees may be assessed by the
Board, subject to approval of the General Assembly, for specific purposes, such
as a building or maintenance fund. The Board may prescribe charges or fees for special
events and activities as it sees fit.
Section 3.07 Annual General Assembly Meeting
The Annual General Assembly Meeting of the members shall be held once each year
in the month of May between two to four weeks before the election. The purpose of
the meeting shall be the introduction of candidates during the forthcoming election,
for the transaction of other business as needed and for such other business as may
come before the meeting. The Board of Trustees may postpone the Annual Meeting and
the elections for a maximum period of thirty days due to extenuating circumstances.
There shall be an overlap period of at least four weeks between the outgoing Officers
and Trustees and the newly elected Officers and Trustees. During this overlap period,
the new and the outgoing officers and trustees shall jointly meet to go over any
future planning or any outstanding business. The newly elected Officers and Trustees
shall have no voting privileges during such meetings.
Section 3.08 Special Meetings
Special meetings of the members may be called either by the Board of Trustees, or
the Executive Committee. A special meeting may also be called by at least fifteen
percent (15%) of the voting members of the full General Assembly through a petition
to be filed with the Board of Trustees.
Section 3.09 Place of Meeting
The Board of Trustees may from time to time designate any place, within the general
Dulles Area of Northern Virginia, as the place of meeting for any annual meeting
or for any special meeting of the Members.
Section 3.10 Notice of Annual and Special Meetings
Written or printed notice stating the place, day, and hour of the meeting, and,
in the case of a special meeting, the purpose or purposes for which the meeting
is called, shall be delivered not less than fifteen (15) nor more than thirty (30)
days before the date of the meeting, either personally or by mail. The Board of
Trustees or Executive Committee, may designate any person(s) to call and inform
each Member, who is entitled to vote, for such meeting.
If mailed, such notice shall be deemed to be delivered when deposited in the United
States mail, with postage prepaid, addressed to the member at his address as it
appears on the records of ADAMS. Each Member shall be responsible for informing
ADAMS promptly of any change of his/her address.
Section 3.11 Waiver of Notice
Whenever any notice is required to be given to any Member under any provision of
law, the Articles of Incorporation or these Bylaws, a waiver thereof in writing
signed by the Member entitled to such notice, whether before or after the time stated
therein, shall be the equivalent to the giving of such notice. The presence of any
Member at a meeting, in person without objection to the lack of notice of such meeting,
shall also waive the requirement of notice by such Member.
Section 3.12 Quorum
At the annual or special meeting of ADAMS General Assembly, Members having at least
one tenth (10%) of the votes entitled to be cast, represented in person or by proxy
shall constitute a quorum.
If a meeting cannot be organized due to the lack of a quorum, those members present
may adjourn the meeting once. If the quorum is not present in the second consecutive
meeting, presence of at least forty members shall constitute a quorum for that meeting
at which time any business may be transacted that may have been transacted at the
meeting as originally called. However, any meeting called for the purpose of seeking
amendments to the Bylaws shall require a regular quorum present (10% percent of
the votes entitled to be cast).
To be represented by proxy, a Member must have submitted by fax, postal mail or
hand-delivery, before the quorum is called, a signed proxy form issued by the Board
of Trustees. A member may not represent more than three other members by proxy.
Section 3.13 Vote
Each Member, who has been in good standing for immediately preceding sixty (60)
days, shall have one vote. Whenever any action is to be taken by vote of the Members,
except as otherwise required by law or by the Articles of Incorporation, it shall
prevail by a majority of the votes.
Section 3.14 Appeal
Any Member whose membership was revoked may arbitrate the matter, in accordance
with the provisions of Article VIII of these Bylaws.
ARTICLE IV: BOARD OF TRUSTEES
Section 4.01 Power of Board of Trustees
The duties and powers of the Board of Trustees of ADAMS (hereinafter referred to
as "Board") shall be the following:
a. To manage, supervise and control the business, property and affairs of ADAMS.
The Board shall make sure that the title to ADAMS' real estate and other assets
shall be kept in ADAMS' name;
b. To approve or disapprove any financial transactions relating to ADAMS' real estate
and other assets. No sale, assignment, transfer, or any other action involving the
disposition of ADAMS' real estate can be authorized without the written consent
of eighty percent of the existing number of Trustees (rounded to the next higher
number).
c. To determine the policies of ADAMS and execute its purposes, to appoint and remunerate
agents and employees (including the power to delegate some of this authority to
others).
d. To review, amend or approve the annual budget proposed by the ADAMS Executive
Committee.
e. To approve the financial transactions and disbursement of ADAMS funds (including
borrowing, lending and investing for and in behalf of ADAMS).
f. To adopt rules and regulations for the conduct of its business, and to delegate
the responsibility and authority as shall be deemed advisable, insofar as such delegation
of authority is not inconsistent with or repugnant to the Articles of Incorporation
or bylaws of ADAMS (in their present form or as they may be amended) or to any applicable
law.
g. To provide guidance for the execution and development of long-range plans for
ADAMS.
h. To adopt rules for ADAMS Center conforming with Islamic principles.
Section 4.02 Chairperson of the Board of Trustees
The Board shall meet within fifteen days after the election to elect a Chairperson
of the Board from among the Regular Trustees as defined in Section 4.03 of these
bylaws. The Chairperson shall hold office for one year but shall be eligible for
reelection to consecutive terms, provided he/she is a Trustee at the time of such
reelection. In the absence of the Chairperson, Board shall elect a chairperson for
that meeting.
Section 4.03 Number of Trustees
The total number of Trustees of ADAMS (the Board) shall be thirteen (13); nine Regular
Trustees and four Officers Trustees of ADAMS, namely the President, the Vice-President,
the Secretary and the Treasurer who shall be members of the Board of Trustees by
virtue of their office. The number of Trustees may be increased or decreased from
time to time by amendment to the Bylaws within limits prescribed by the Articles
of incorporation. No decrease in the number of trustees shall have the effect of
shortening the term of any incumbent Trustee. The number of trustees shall never
be less than nine.
Section 4.04 Election and Term of Trustees
The total number of Regular Trustees shall be nine divided into two groups. Group
one shall have four (4) members and group two shall have five (5) members. The Officers
of ADAMS shall be elected in even years and the Regular Trustees whose term is expiring
shall be elected in odd years. To bring the number of Regular Trustees up to nine
(9) from the current seven (7) five (5) Regular Trustees will be elected instead
of three in the year 2003.
Section 4.05 Qualifications
To be eligible for election as a Trustee, a person must (1) have been an active
member in good standing for the past thirty six (36) months;(2) have successfully
performed documented voluntary service to ADAMS for a minimum of one (1) year, (3)
be at least 25 years old, and (4) practice Islamic behavior.
Section 4.06 Vacancies
Any vacancy occurring in the Board of Trustees may be filled from the pool of members
qualified under Section 4.05 of these Bylaws, by the affirmative vote of the majority
of the trustees then in office. The vacancy must be filled within sixty days after
it becomes vacant, through a regular or a special meeting of the Board of Trustees.
A trustee elected to fill a vacancy will serve the unexpired term of his/her predecessor
in office or until his/her successor is elected and shall have qualified.
Section 4.07 Removal of Trustees
Any Trustee may be removed from the office by a two-thirds vote of the members of
the Board at any regular or special meeting of the Board of Trustees at which a
quorum is present, with cause for: (1) violation of these Bylaws, (2) failing to
attend three meetings of the Board in a calendar year without justifiable reason
for which Board is timely informed, (3) performing acts repugnant to the Articles
of Incorporation or Bylaws of ADAMS, or (4) becomes disqualified under Section 4.05
above. Such removal may occur only if the Trustee involved is first provided (1)
with adequate notice of the charges against him or her in the form of a statement
of such charges by the Board of Trustees, sent by certified or registered mail to
the last known address of such Trustee. The Trustee involved shall have the right
to respond to these charges. Each member of the Board shall review any response
independently. The Board then shall act on the basis of reasonable and consistent
criteria, always with the objective of advancing the best interests of ADAMS.
Any Trustee may be removed from the office by a two-thirds vote of the members of
the Board at any regular or special meeting of the Board of Trustees at which a
quorum is present, with cause for: (1) violation of these Bylaws, (2) failing to
attend three meetings of the Board in a calendar year without justifiable reason
for which Board is timely informed, (3) performing acts repugnant to the Articles
of Incorporation or Bylaws of ADAMS, or (4) becomes disqualified under Section 4.05
above. Such removal may occur only if the Trustee involved is first provided (1)
with adequate notice of the charges against him or her in the form of a statement
of such charges by the Board of Trustees, sent by certified or registered mail to
the last known address of such Trustee. The Trustee involved shall have the right
to respond to these charges. Each member of the Board shall review any response
independently. The Board then shall act on the basis of reasonable and consistent
criteria, always with the objective of advancing the best interests of ADAMS.
Section 4.08 Resignations
Any Trustee may resign at any time by giving written notice to the Chairperson of
the Board or in his/her absence to any member of the Board. Such resignation shall
take effect at the time specified therein, or, if no time is specified, at the time
of acceptance thereof as determined by the Board. The successor to a resigning Trustee
shall be selected in accordance with Section 4.06. In the event all the members
of the Board resign it shall be the obligation of the Chairperson to hold a general
election within two (2) months of this resignation. However, should the Chairperson
be incapacitated or unable to conduct such elections, the responsibility of holding
such elections shall then be transferred to the Chairperson of the Election Committee.
Section 4.09 Arbitration
Any Trustee who has been removed from the Board of Trustees, may arbitrate the matter
in accordance with Article VIII of these Bylaws.
Section 4.10 Regular Meetings
A regular meeting of the Board of Trustees of ADAMS shall be held every three (3)
months, at such time, day and place as shall be designated by the Board of Trustees,
for the purpose of transacting such business as may come before the meeting. The
Board of Trustees may, by resolution, provide for holding of additional regular
meetings.
Section 4.11 Special Meetings
Special meetings of the Board of Trustees may be called at the direction of the
Chairperson of Board of Trustees or President or by a majority of the voting Trustees
then in office, to be held at such time, day and place as shall be designated in
the notice of the meeting.
Section 4.12 Notice
Notice of the time, day and place of regular meetings of the Board of Trustees shall
be given at least five days, previous thereto by notice sent by mail, messenger,
telex, fax, telegram or telephone to each trustee at his or her address as shown
in the records of ADAMS. Such notice for special meetings shall be given anytime
by telephone or fax to each Trustee. If mailed, such notice shall be deemed to be
delivered when deposited in the United States mail in a sealed envelope so addressed,
with postage thereon prepaid. If notice be given by messenger, telex, fax, telegram,
such notice shall be deemed to be delivered when the message, fax, telex, or telegram
is delivered to the messenger service or the telegraph company. The purpose or purposes
for which a special meeting is called shall be stated in the notice thereof. Trustees
may waive notice of any meeting. The attendance of a Trustee at any meeting shall
constitute a waiver of notice of such meeting, except where a Trustee attends a
meeting for the express purpose of objecting to the transaction of any business
because the meeting is not lawfully called or convened.
Notice of the special meetings should also be posted on the special Bulletin Board
of the ADAMS Center for public viewing. Any member of ADAMS who wants to attend
the regular or special meetings, may be allowed to participate as an observer. The
Board of Trustees may, in its absolute discretion, hold a close door meeting when
the subject matter of the meeting so requires.
Section 4.13 Quorum
Sixty (60) percent of all members of the Board shall constitute a quorum for the
transaction of business at any meeting of the Board, except that sixty six (66)
percent of all members of the Board shall constitute a quorum for considering amendments
to Bylaws. If less than a quorum of Trustees is present at a meeting, a majority
of the Trustees present may adjourn the meeting without further notice.
Section 4.14 Manner of Acting
The act of a majority of the total members of the Board shall be the act of the
Board of the Trustees. Each Trustee shall have one vote. Meetings may be held by
telephone conference to the extent permitted by law. Voting by proxy shall not be
permitted. In the absence of a quorum, any action taken shall be recommendatory
only, but may become valid if subsequently confirmed by a majority vote, in conformance
with the quorum requirements, of the Board of Trustees. The Board of Trustees may
adopt rules and regulations for the conduct of its business in accordance with these
Bylaws.
Section 4.15 Compensation
Trustees shall not receive compensation for their services as members of the Board
of Trustees and the Board may authorize payment by ADAMS of the out of pocket expenses
of Trustees for their services to ADAMS.
ARTICLE V: OFFICERS
Section 5.01 Officers
The General Assembly shall elect, in even year elections, four Officers: President,
Vice-President, Secretary and Treasurer (hereinafter referred to as "Officers").
Officers shall also be members of the Board by virtue of their office and may be
designated by such other titles as may be provided in the Articles of Incorporation
or these Bylaws.
Section 5.02 Election and Term of Officers
Officers of ADAMS shall be installed after their election and shall hold their respective
offices for a two-year term until their successors shall be elected and shall have
qualified. No officer of ADAMS shall serve for more than three consecutive terms
in the same office. However, officers may serve another office consecutively.
Section 5.03 Qualifications
To be eligible for election as Officers, a person must fulfill qualifications required
for Regular Trustees in Section 4.05 of these Bylaws.
Section 5.04 Resignation
Any Officer may resign at any time by giving written notice to the President of
ADAMS. If the resignation be by the President, it shall be submitted to the Chairperson
of the Board or in his/her absence to any member of the Board. If the President,
Vice President, Secretary and the Treasurer resign simultaneously or otherwise all
these offices become vacant, a resignation may be submitted to the Chairperson of
the Board or in his/her absence to any member of the Board of Trustees. Such resignation
shall take effect at the time specified therein, or, if the time is not specified,
then at the time of acceptance thereof as determined by the President, the Chairperson,
or the Board of Trustees, as the case may be.
Section 5.05 Removal of Officers
Any Officer may be removed from the office by a two-thirds vote of the members of
the Board at any regular or special meeting of the Board of Trustees at which a
quorum is present, with cause for: (1) violation of these Bylaws, (2) failing to
attend three meetings of the Board in a calendar year without justifiable reason
for which Board is timely informed, (3) performing acts repugnant to the Articles
of Incorporation or Bylaws of ADAMS, or (4) becomes disqualified under Section 5.03
above. Such removal may occur only if the Officer involved is first provided (1)
with adequate notice of the charges against him or her in the form of a statement
of such charges by the Board of Trustees, sent by certified or registered mail to
the last known address of such Officer. The Officer involved shall have the right
to respond to these charges. Each member of the Board shall review any response
independently. The Board then shall act on the basis of reasonable and consistent
criteria, always with the objective of advancing the best interests of ADAMS.
Any officer who has been removed may arbitrate the matter in accordance with Article
VIII of these Bylaws.
Section 5.06 Vacancies
In case of resignation or for any other reason including ineligibility or removal,
an Officer is unable to complete his or her term, the Board of Trustees shall elect
a successor from Members in good standing, who meet qualifications stated in Section
5.03 of these Bylaws, to complete the unexpired term, within thirty days after the
office becomes vacant. The successor shall serve the remaining term thereof.
Section 5.07 Powers and Responsibilities of Officers
All Officers shall have the powers and authority expressly assigned to them by the
Regular Trustees or by the Bylaws. Any power not expressly conferred to the Officers
by these Bylaws or a duly adopted resolution of the Board shall belong to the Board
of Trustees. The responsibilities and duties of the Officers include the following:
a. Submit to the Board of Trustees for their review and approval, within two months
after the election, a work plan, in accordance with the guidelines laid down by
Trustees, for implementation during the course of two years term and to furnish
the progress report of Committees for review and approval of the Board of Trustees.
b. Plan and implement activities consistent with the objectives and policies of
ADAMS.
c. Maintain and operate the ADAMS Center and other facilities, if any, and establish
the rules and regulations for their use. The management of the property and day
to day affairs of ADAMS as may be provided in these Bylaws or by resolution of the
Board of Trustees and, to the extent not so provided, as generally pertain to their
respective offices. All rules and regulations of ADAMS shall be approved by the
Board of Trustees.
d. Prepare the annual budget for review and approval of Board of Trustees.
e. Process the membership applications, resignations, suspensions or revocation
of memberships or offices for action by the Board of Trustees.
f. Perform any other functions that are needed for proper management of ADAMS and
its assets.
Section 5.08 President
The President shall be the Chief Executive Officer of ADAMS, serve as the Chairperson
of the Executive Committee and shall preside at all meetings of the Executive Committee,
shall perform all duties customary to that office and shall supervise and control
day to day affairs of ADAMS, in accordance with policies and directives of the Board
of Trustees. The annual budget and working plan for day to day operation as well
as long term plan shall be prepared under the direction of the President within
two months after taking over the office and shall be submitted to the Board of Trustees
for their approval. Notwithstanding the foregoing, the President of ADAMS shall
have the following specific powers and duties:
1. He/she shall be a member of the Board of Trustees and the Chairperson of the
Executive Committee.
2. He/she shall review the agenda (prepared by the Secretary) for the meetings of
the Executive Committee.
3. He/she shall appoint such standing or special committees, or subcommittees, as
may be required by these bylaws or as may be necessary, and shall be an observing
member without vote, as the appointment shall state, of all such committees of ADAMS.
All such committees shall be approved by the Board.
4. The President of ADAMS shall also perform such other duties as the Board of Trustees
may designate from time to time.
Section 5.09 Vice-President
The Vice President of ADAMS shall have powers and duties as the Board of Trustees
of ADAMS shall determine, including serving as acting president in the absence of
the President or during such time as the President of ADAMS is unable to carry out
the duties of that office. He/she shall also be a member of the Board of Trustees
and of the Executive Committee. The Vice-President shall exercise such other powers
and perform such other duties as the Board of Trustees or the President may assign
from time to time.
Section 5.10 Secretary
The Secretary of ADAMS shall have all powers and perform all duties commonly included
in the office of secretary, including the following duties and responsibilities:
1. He/she shall be member of the Board of Trustees and the Executive Committee.
2. He/she shall attend all meetings of the Board of Trustees and the Executive Committee,
and prepare and distribute minutes of all such meetings to the Board of Trustees
as well as the Executive Committee.
3. He/she shall ensure that all notices are given in accordance with these Bylaws.
4. He/she shall prepare agenda for the meetings of the Board of trustees, and the
Executive Committee.
5. He/she shall process the applications of new members, the resignations, and the
suspensions or revocation of memberships, for the approval of the Board. He/she
shall also maintain a current list of members of ADAMS.
6. He/she shall help in preparing the semiannual reports describing the achievements,
present status, future plans, proposed budget and other matters of interests.
7. He/she shall perform such other duties as the Board of Trustees, the Chairperson
of ADAMS or the President of ADAMS may, from time to time, prescribe.
The Secretary shall be the custodian of ADAMS' meeting records and the seal and
shall have the authority to affix the seal of ADAMS, if required, to attest the
instrument by affixing his/her signature. The Board may authorize any other Officer
to perform such tasks.
Section 5.11 Treasurer
The Treasurer of ADAMS shall have all powers and perform all duties commonly incident
to and vested in the office of the treasurer of a corporation, including the following
duties and responsibilities:
1. He/she shall be a member of the Board of Trustees and the Executive Committee.
2. He/she shall be responsible for developing and reviewing the fiscal policies
of ADAMS for the approval of the Board.
3. He/she shall keep the complete and accurate accounts of receipts and disbursements
of all amounts. He/she shall deposit all monies and other valuable property of ADAMS
in ADAMS' name to the credit of ADAMS in such banks or depositories as the Board
may designate.
4. Besides maintaining the monthly accounts and semiannual reports, whenever required
by the Board, the treasurer shall prepare a financial report which shall include
the balance sheet, detail statements of income and expenses for the auditors. The
treasurer shall also be able to exhibit the books and accounts to any officer, trustee
or the members of ADAMS at any reasonable time.
5. He/she shall render a report of the finances of ADAMS at the General Assembly
meeting or whenever requested by the President or the Board showing all receipts
and expenditures for the current year.
6. He/she shall provide assistance for filing all tax returns.
7. He/she shall also furnish, if required by the Board, fidelity bonds or security
for the faithful performance of the duties of all Officers or the Board of Trustees,
at ADAMS' cost and expense.
8. He shall also perform such other duties as the President or the Board may, from
to time, designate.
Section 5.12 Representation of ADAMS
For the purpose of representing the Corporation (ADAMS), the following shall be
regarded as Officers of the Corporation:
1. Chairperson of the Board of Trustees, who shall be the Chairperson of the Corporation;
and
2. President, Vice President, Secretary, and Treasurer, who shall be the President,
Secretary and Treasurer of the Corporation, respectively.
ARTICLE VI: COMMITTEES
Section 6.01 Executive Committee
The four Officers, within a month of their election, shall nominate coordinators
for the approval of the Board, who shall chair a number of standing committees.
These chairpersons together with the four Officers shall constitute the Executive
Committee, except that only Officers shall have voting rights. The Board can increase
or decrease the number of committees. These committee chairpersons shall nominate,
within four weeks of their nomination, members of their respective committees in
consultation with the Officers for approval of the Board.
Any active member, including a Trustee, may be a member or a Chairperson of the
above committees.
Section 6.02 Duties and Responsibilities of Executive Committee
The Executive Committee shall have the responsibilities and duties needed for proper
functioning of ADAMS, within the powers expressly granted by the Board of Trustees.
The duties and responsibilities of Executive Committee shall include the following:
1. Develop a plan of work for their respective Committees in accordance with the
guidelines laid down by the Board of Trustees.
2. Submit the plan of work to the Board for its approval within forty five (45)
days of the complete formation of the Executive Committee.
3. Implement the approved plan of work and furnish the quarterly progress report
to the Board of Trustees.
4. Plan and implement other activities consistent with the objectives of ADAMS,
and prepare the status reports for the Board of Trustees.
Section 6.03 Meetings
The Executive Committee will meet on at least a bi-monthly basis at a scheduled
time, date and place, to evaluate the progress of different committees, resolve
the problems, if any, and transact the business of ADAMS. A simple majority of the
members shall determine the quorum for such meetings.
Section 6.04 Notice
The schedule for meetings of the Executive Committee shall be prepared in advance
and each member of the committee shall be notified at least seven (7) days before
a meeting. It shall also be posted on the Bulletin Board of ADAMS Center for public
viewing. Members of ADAMS are encouraged to participate as observers in all such
meetings.
Section 6.05 Election Committee
Every year during the month of November, the Board shall appoint from the pool of
regular voting Members, a three-member Election Committee. The three members will
elect, within fifteen days of their nomination, one of them as a chairperson of
the Election Committee. The chairperson and the members of the Election Committee
shall neither be candidates in the upcoming election of the Board of Trustees, the
Officers, or members of the Arbitration Panel nor be paid agents or employees of
ADAMS.
Section 6.06 Responsibilities and Duties of Election Committee
The Election Committee shall follow the election procedures set by the Board. These
procedures shall be made available by the Board to the Members before the solicitation
of nominations for elections. The Election Committee shall scrutinize the validity
of the nominations in accordance with Sections 4.05 and 5.03 of these bylaws, prepare
the listing of the eligible candidates and the ballot papers to be mailed to each
voting member, conduct the election, tabulate the results and submit the report
to the Board of Trustees for announcement to the General Assembly.
Section 6.07 Finance Review Committee and Auditors
Each year within thirty (30) days of the election, the Board shall appoint a Finance
Review Committee from the Regular Board members (Non-Officers). The Committee shall
review the quarterly finance reports presented to the Board and submit the results
of its reviews to the Board.
Each year The Board of Trustees shall also appoint a licensed accounting firm to
audit the accounts of ADAMS. The Board shall present the audited financial statement
to the General Assembly at the Annual meeting.
Section 6.08 Bulletin Board
The Board of Trustees shall post on ADAMS bulletin board one detailed copy of the
audited financial statement at least twenty four (24) hours before the General Assembly
meeting.
Section 6.09 Appointments by ADAMS
The Chairperson of the Board and/or the President of ADAMS, with the approval of
the Board of Trustees, may appoint any individuals or committees, in addition to
those specified in Section 6.01, to facilitate the work of the Board and/or the
Executive Committee of ADAMS.
The Trustees and the Executive Committee may jointly invite certain members to serve
on an Advisory Council, with a view to seeking advice and counsel from time to time.
Such members shall be or shall have been involved in ADAMS work but shall not currently
be members of either body or any of its committees and shall serve at the pleasure
of the Board.
Section 6.10 Resignation
Any Member of a committee nominated by the President or the Executive Committee
may resign at any time by giving written notice to the President of ADAMS. Such
resignation shall take effect at the time specified therein, or, if time is not
specified, then at the time of acceptance thereof as determined by the President
or the Executive Committee. Similarly any member of a committee nominated by the
Chairperson of the Board or the Board of Trustees may resign at any time by giving
written notice to Chairperson of the Board or the Board.
Section 6.11 Removal
Any Coordinator or a Committee Member may be removed by the Executive Committee/Board
at any regular or special meeting of the Executive Committee/Board, for (1) engaging
in conduct prejudicial to the best interests of ADAMS, (2) failing to attend three
meetings of Executive Committee or their respective committee without justifiable
reasons, during a one-year period, (3) becomes disqualified under Section 4.05 above
or (4) failing to perform repeatedly their responsibilities on timely and satisfactory
manner.
Section 6.12 Vacancies
In case of a vacancy created as a result of resignation or for any other reason
including ineligibility or removal, the Officers/Board shall elect, within thirty
days after it becomes vacant, a successor to complete the unexpired term.
ARTICLE VII: AGENTS AND EMPLOYEES
Section 7.01 Agents and Employees
The Executive Committee may nominate agents and employees who shall have such authority
and perform such duties as may be prescribed by the Board. The Board of Trustees
shall approve all nominations. The agents or paid employees are required to abide
by the policy and guidelines set up by the Board and follow the instructions of
the Executive Committee for day to day operations. In no circumstances any agent
or paid employees can assume or exercise the power and authority vested in the Board
of Trustees or Executive Committee. The Board may remove any agent or employee at
any time with or without any cause. Removal without cause shall be without prejudice
to such person's contract rights, if any, and the appointment of such person shall
not itself create contract rights. No agent or employee of ADAMS shall hold any
elected office of ADAMS or serve on the Election Committee, on the Finance Review
Committee, or on the Arbitration Panel.
Section 7.02 Compensation of Agents and Employees
ADAMS may pay compensation in reasonable amounts to the agents and employees for
services rendered, in the amounts to be fixed by the Board or, if the Board delegates
power to any officer or officers, by such officer or officers. The Board may require
agents or employees to provide security bonds for the faithful performance of their
duties.
ARTICLE VIII: ARBITRATION
Section 8.01 Arbitration Panel of ADAMS
There shall be an Arbitration Panel of ADAMS (hereinafter referred to as "Panel"),
composed of seven members.
Section 8.02 Appointment
The members of the Arbitration Panel shall be nominated by the Board and elected
by the General Assembly. The Board of Trustees shall take into consideration the
knowledge, integrity, character and maturity of the nominees to serve as arbitrators.
Members of the Panel shall not concurrently occupy any other elected or non-elected
office of ADAMS.
Section 8.03 Term
Each arbitrator shall be elected for a term of five (5) years. Any vacancies arising
in the Panel shall be filled by the majority of the remaining members of the Panel
for the unexpired term thereof.
Section 8.04 Chairperson
The members of the Panel shall select a Chairperson within thirty days of the election
from among themselves every year. The Panel shall develop rules and regulations
for their operations.
Section 8.05 Matters to be Submitted to Arbitration
Any claim, demands, disputes, controversies, and differences arising out of or related
to ADAMS between any member (in any category), officer, employee, trustee, or member
of a committee of ADAMS, among themselves or between any of them and ADAMS, shall
be exclusively settled by arbitration as set forth in this Article pursuant to §§
8.01-577 et seq . of the Code of Virginia.
Section 8.06 Procedures
Any controversy or issue shall be determined by arbitration in the following manner:
a. Either party may, by written notice to the Chairperson of the Panel, within 45
days after a controversy has arisen that is subject to arbitration, request the
appointment of an arbitrator.
b. The Chairperson shall, within 30 days after receipt of said request, inform,
in writing, the parties to the dispute, of the pending request and ask for their
selection of one member from at least three possible arbitrators from among the
members of the Panel.
c. If all parties agree on one arbitrator, within fifteen (15) days of the request
of the Chairperson referred to in Section 8.06 (b) above, then the Chairperson shall
appoint him/her as arbitrator for the controversy.
d. If parties cannot agree on a single arbitrator, then each side to the dispute
shall select one arbitrator from among the members of the Panel referred to in Section
8.02 above, within twenty one (21) days of the request of the Chairperson, and the
such two arbitrators shall, thereafter, agree on a third arbitrator and shall appoint
him or her by written notice, within thirty (30) days, signed by both of them and
a copy mailed to each party to the dispute.
e. If both arbitrators fail to appoint the third arbitrator, the Chairperson of
the Panel shall appoint the third arbitrator within ten days after the expiration
of thirty days notice as provided in Section 8.06(d) above.
f. On appointment of three arbitrators as provided for above, such arbitrators shall
hold an arbitration hearing at the ADAMS Center, or any other location agreed by
all parties, within thirty (30) days after such appointments. At the hearing, the
single arbitrator or the three arbitrators, as the case may be, shall allow each
party to present that party's case, evidence and witnesses, if any, in the presence
of the other party and shall render their decision, within fifteen days of the conclusion
of the hearing, as the arbitrator(s) deem just.
g. The decision of the arbitrator, if single, or the majority of the arbitrators,
if more, shall be binding on the parties to these Bylaws, and judgment may be entered
on such decision in any court having jurisdiction.
h. With respect to any dispute or controversy that is made subject to arbitration
under the terms of this Article, no suit at law or in equity based on such dispute
or controversy shall be instituted by either party, except to enforce the decision
of the arbitrators or on the ground only of malicious, willful and flagrant violation
of law and intentional miscarriage of justice by the arbitrator(s).
I. No party to the arbitration shall have a right to sue an arbitrator if it is
not satisfied with the decision or the manner in which the arbitration was conducted.
j. All parties to the arbitration shall take part in the arbitration proceedings
in good faith and shall abide by the decision of the arbitrator's) in the conduct
of the arbitration as well as the final decision.
ARTICLE IX: MISCELLANEOUS
Section 9.01 Fiscal Year
The fiscal year of ADAMS shall be the calendar year.
Section 9.02 Corporate Seal
The corporate seal of ADAMS shall be circular in form, shall have the name of ADAMS
inscribed thereon and shall contain the words "Corporate Seal" and "Commonwealth
of Virginia" and the year the Corporation was formed in the center, or shall be
in such form as may be approved from time to time by the Board of Trustees. The
Secretary of ADAMS shall be custodian of the Corporate seal.
Section 9.03 Checks, Notes and Contracts
The Board of Trustees shall authorize, from time to time appropriate Trustees and/or
Officers to sign checks, drafts, or other orders for payment of money; to sign acceptances,
notes, or other evidences of indebtedness; to enter into contracts; or to execute
and deliver other documents and instruments. The Treasurer, President , or the Chairperson
of the Board can authorize a check for a maximum amount of two thousand dollars
($2000) and any two (2) of them together can authorize a check for a maximum amount
of five thousand dollars ($5000). However, no more than five checks over two thousand
dollars ($2000) can be issued in a three-month period without prior approval of
the Board. All checks above five thousand dollars ($5000) shall be pre-authorized
by the Board of Trustees. The Treasurer shall submit a written statement to the
Board on a quarterly basis listing all checks issued during the quarter.
Section 9.04 Books and Records
All the books and records of ADAMS shall be kept at its principal offices in the
Commonwealth of Virginia or at any other place in the Commonwealth of Virginia designated
by the Board, including: (1) correct and complete books and records of financial
accounts, (2) minutes of the proceedings of the meetings of the Board of Trustees,
Executive Committee and any other committees established or appointed by ADAMS,
and (3) an updated record of the names and addresses of the voting and non-voting
members. All books and records of ADAMS may be inspected by any member having voting
rights, or his agent or attorney, for any proper purpose at any reasonable time
with a proper written notice.
Section 9.05 Indemnification and Insurance
Unless otherwise prohibited by law, ADAMS shall indemnify any trustee, arbitrator,
or officer, any former trustee, officer, or any person who may have served at its
request as a trustee or officer of another corporation, whether for profit or not
for profit, and may, by resolution of the Board of Trustees, indemnify any employee
or former employee against any and all expenses and liabilities actually and necessarily
incurred by him/her or imposed on him/her in connection with any claim, action,
suit, or proceeding (whether actual or threatened, civil, criminal, administrative,
or investigative, including appeals) to which he/she may be or is made a party by
reason of being or having been such trustee, arbitrator, officer, or employee; subject
to the limitation, however, that there shall be no indemnification in relation to
matters as to which he/she shall be adjudged in such claim, action, suit, or proceeding
to be guilty of a criminal offense or liable to the Corporation for damages arising
out of his own gross negligence or misconduct in the performance of a duty to ADAMS.
Amounts paid in indemnification of expenses and liabilities may include, but shall
not be limited to, counsel fees and other fees; costs and disbursements; and judgments,
fines, and penalties against, and amounts paid in settlement by, such trustee, arbitrator,
director, officer, or employee. ADAMS may advance expenses to, or where appropriate
may itself, at its expense, undertake the defense of, any trustee, arbitrator, officer,
or employee; provided, however, that such trustee, arbitrator, officer, or employee
shall undertake to repay or to reimburse such expense if it should be ultimately
determined that he is not entitled to indemnification under this Article.
The provisions of this Article shall be applicable to claims, actions, suits, or
proceedings made or commenced after the adoption hereof, whether arising from acts
or omissions to act occurring before or after adoption hereof.
The indemnification provided by this Article shall not be deemed exclusive of any
other rights to which such trustee, arbitrator, officer, or employee may be entitled
under any statute, Bylaw, agreement, vote of the Board of Trustees, decision of
the Panel or otherwise and shall not restrict the power of ADAMS to make any indemnification
permitted by law.
The Board of Trustees may authorize the purchase of insurance on behalf of any trustee,
arbitrator, officer, employee, or other agent against any liability asserted against
or incurred by him/her which arises out of such person's status as a trustee, officer,
employee, or agent or out of acts taken in such capacity, whether or not ADAMS would
have the power to indemnify the person against that liability under law.
In no case, however, shall ADAMS indemnify, reimburse, or insure any person for
any taxes imposed on such individual under chapter 42 of the Internal Revenue Code
of 1986, as now in effect or as may hereafter be amended ("the Code"). Further,
if at any time ADAMS is deemed to be a private foundation within the meaning of
§509 of the Code then, during such time, no payment shall be made under this Article
if such payment would constitute an act of self-dealing or a taxable expenditure,
as defined in §491(d) or §4945(d), respectively, of the Code.
Section 9.06 Loans to Trustees and Officers
No loans shall be made by ADAMS to its Trustees or Officers.
Section 9.07 Gender Equity
As a matter of standing policy, ADAMS shall provide for the full and unrestricted
participation of all members of the ADAMS community, men and women, in all of ADAMS
’ activities and services, being inclusive and tolerant of various legitimate
interpretations of the Islamic fiqh and points of view.
Section 9.08 Coordination Between the Board of Trustees, Officers and Executive
Committee
The Trustees and Officers will make every effort to perform their respective duties
and use their respective powers in complete harmony with each other. There shall
be at least two joint meetings of the Board of Trustees and the full Executive Committee
in a year, to be held at the request of either body, within fifteen days of such
request or mutually agreed upon schedule.
Section 9.09 Use of Terms
As used herein, words in any gender shall be deemed to include the other genders
and the singular shall be deemed to include the plural, and vice versa.
Section 9.10 Sever ability
If any provision of these Bylaws shall be held invalid, illegal or unenforceable,
the validity, legality and enforceability of the remaining provisions of these Bylaws
shall not be impaired thereby, nor shall the validity, legality or enforceability
of any such defective provision be in any way affected or impaired.
Section 9.11 Amendment of Bylaws
These Bylaws may be amended, from time to time and in as many respects as may be
permitted by law, by two-third (2/3) of the maximum number of the Board of Trustees
constituting the Board under Section 4.03 of these Bylaws
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